Online Meeting Clarification Text

Dear meeting invitee,

 

Your personal data is processed by the online video call program we use to hold our virtual meeting and/or training. For this reason, we would like to inform you before your participation in the processing of your personal data in accordance with the Law on the Protection of Personal Data No. 6698 (PPDL Law).

We would like to point out that when you attend the meeting by clicking the Join Meeting button, you will be deemed to have given the declaration and acceptance in the "CLEAR CONSENT" section below.

 

We use the ZOOM application for the efficiency and effectiveness of the work we carry out together for online video conferencing. Using such online video conferencing applications requires the processing of your personal data such as your name, nickname, e-mail address, phone number, IP address, user name, and your photo, image, voice, and other personal data that you can share during the meeting.

 

The application we use for the meeting, like all other video conferencing applications, is of foreign origin and therefore requires your personal data to be processed on servers and systems operating abroad. You can take a look at the Privacy Policy at https://zoom.us/privacy for information on the security measures taken by the data processor ZOOM application, as it provides electronic services and infrastructure for this meeting.

 

We may save your video, audio and message history or screenshot of the meeting on our own devices or on the cloud server of ZOOM, limited to business tracking and management purposes.

You will be verbally notified before the meeting is recorded. Even if you have given permission for the video, audio and text of the meeting to be recorded, you can request that these recordings be deleted later. You may only request a copy of the recordings if you can prove that you have obtained the consent of the other participants.

 

Meeting records will be kept by us in our own systems or application servers for the duration of the work, which is the reason for the organization of the meeting, and for 1 year after its completion, in order to ensure mutual follow-up and controls.

The meeting content is service-specific and confidential, and we can share it with our colleagues within our organization and with our business partners limited to the purpose of the meeting.

We can share and publish the recordings or content of the meeting on social media and/or other common organs. If you notify that you have withdrawn your express consent regarding this, the shares and publications will be removed from the publication immediately.

 

This Clarification Text and clear consent statement are only valid for meetings and events organized by us. As far as the application allows, we prevent participants other than us from recording the meeting.

If the participants want to record the meeting separately from us, they have to get our permission and express consent from the other participants and us. The data processing activities that the other parties attending the meeting can carry out with or without the consent of the participants, with or without informing, are the responsibility of the person(s) in question.

 

By applying to the Data Controller as the personal data owner and/related person, as stated in Article 11 of the PPDL Law, you have the following rights:

 

 Learning whether personal data is processed or not,

 If personal data has been processed, requesting information about it,

 To learn the purpose of processing personal data and whether they are used in accordance with its purpose,

 Knowing the third parties to whom personal data is transferred in the country or abroad,

 Requesting correction of personal data in case of incomplete or incorrect processing,

 Requesting the deletion or disposal of personal data,

Transactions made in accordance with the right to rectification, erasure and destruction of personal data,

 requesting notification to third parties to which it has been transferred,

 Objecting to the emergence of a result against the person himself by analyzing the processed data exclusively through automated systems,

 Requesting the compensation of the damage in case of loss due to unlawful processing of personal data

 

You can make your requests regarding your rights listed above and the implementation of the law in person, or you can submit them to our Company in accordance with the other application procedures stipulated in the Communiqué on Application Procedures and Principles to the Data Controller. Depending on the nature of your request, we will conclude your request as soon as possible and within 30 (thirty) days at the latest -up to ten pages- free of charge.